Supplier Code of Conduct
Fast DMS suppliers shall ensure operations are being performed in a manner that is appropriate, as it applies to their ethical, legal, environmental, and social responsibilities. This policy applies to Suppliers and their sub-tier sources. It is the responsibility of the Supplier to verify and monitor compliance of this code at their operations and sub-tier source operations. Below is a listing of the specific requirements:
Business Integrity
Supplier shall maintain the highest standards of integrity in all interactions with Fast DMS. Any and all forms of corruption, extortion, and embezzlement are strictly prohibited. Supplier shall not take unfair advantage of Fast DMS or anyone else through abuse of privileged or proprietary information, misrepresentation of material facts, or any other unfair or dishonest practices. Any violation of this standard may result in immediate termination and legal actions.
No Improper Advantage
Bribes or other means of obtaining undue or improper advantage shall not be offered or accepted by Supplier. Supplier shall not offer any Fast DMS employee any gifts, payments, fees, services, discounts, valued privileges, or other favors where these would, or might appear to, improperly influence the employee in performing his or her duties for Fast DMS. Fast DMS employees can be offered common courtesies normally associated with accepted business practices, so long as these are offered openly and not in a form that could be construed as a bribe, payoff, or secret compensation. The use of bribes, secret compensation, or kickbacks is improper and may result in immediate termination and legal actions.
Charitable Contributions
Fast DMS’s business choices of a Supplier are based solely upon bid prices, quality, and ability and availability to do the work. These choices are not influenced by a Supplier’s giving or not giving to any particular charity. Fast DMS does not solicit charitable donations from other companies or a Supplier. Fast DMS employees are prohibited from requesting that a Supplier make charitable donations by implying that such donations may affect its business or future with Fast DMS. Supplier shall refuse any such requests for donations. Supplier can submit any questions or reports regarding such requests for donations to Fast DMS’s General Counsel.
Other Conflicts of Interest
Fast DMS employees and their family members may not serve as officers, directors, employees, agents, or consultants of a Supplier, except with the consent of the applicable Fast DMS business manager and Fast DMS’s General Counsel. If such a relationship exists between Supplier and any Fast DMS employee or family member, and it has not already been disclosed to Fast DMS and may cause an actual or perceived conflict of interest, Supplier shall disclose that relationship to Fast DMS’s General Counsel.
Disclosure of Information
Information regarding business activities, structure, financial situation, and performance is to be disclosed in accordance with applicable regulations and prevailing industry practices. The privacy of data regarding Supplier and Fast DMS employees will be respected in accordance with applicable laws.
Intellectual Property
Intellectual Property rights are to be respected. Supplier shall maintain procedures that reasonably ensure that Fast DMS and customer confidential information will not be improperly used or disclosed.
Fair Competition
Supplier shall comply with antitrust laws applicable to its business activities. Accordingly, with regard to any business with Fast DMS, Supplier shall not: enter into any agreement, understanding, or plan (written or oral) with any of its competitors with regard to price, terms or conditions of sale, production, distribution, territories, or customers; or exchange or discuss with any of its competitors pricing, marketing plans, manufacturing costs, or other competitive information. Any Supplier that violates these laws faces immediate termination and legal prosecution.
Labor
Humane Labor Conditions
Forced, bonded, or indentured labor or involuntary prison labor is not to be used. All work will be voluntary and workers should be free to leave upon reasonable notice. There is to be no inhumane treatment, including any sexual harassment, sexual abuse, corporal punishment, mental or physical coercion, or verbal abuse of workers; nor is there to be the threat of such treatment. Child labor is not to be used. Workweeks are not to exceed the maximum set by local law.
Wages and Benefits
Compensation paid to workers shall comply with all applicable wage laws, including those relating to minimum wages, overtime hours, and legally mandated benefits. In compliance with local laws, workers shall be compensated for overtime. Deductions from wages as a disciplinary measure shall not be permitted. Workers will be informed of all deductions from their pay.
Non-Discrimination
Supplier shall be committed to a workforce free of harassment and unlawful discrimination. Supplier shall not engage in discrimination based on race, color, age, gender, sexual orientation, gender identity or expression, ethnicity, disability, pregnancy, religion, political affiliation, or marital status in hiring and employment practices such as promotions, rewards, and access to training.
Health and Safety
Safety
Worker exposure to potential safety hazards (e.g., electrical and other energy sources, fire, vehicle, and fall hazards) are to be controlled through proper design, engineering, and administrative controls, preventative maintenance, and safe work procedures (including lockout/tagout). Where hazards cannot be adequately controlled by these means, workers are to be provided with appropriate personal protective equipment. Workers shall not be disciplined for raising safety concerns. Supplier, at its operations, will identify potential emergency situations and implement emergency plans and response procedures.
Product Safety
In all instances where a product is manufactured to a new design, for a new system, or for a new application, it is important that the Supplier and Fast DMS allocate responsibility for assuring that all performance, endurance, maintenance, safety and warning requirements are met. It is preferred that this allocation of responsibility be in writing.
Occupational Injury and Illness
Procedures and systems are to be in place to manage, track, and report occupational injury and illness, in accordance with applicable laws and standards.
Industrial Hygiene
Worker exposure to hazardous chemical, biological, and physical agents is to be identified, evaluated, and controlled. When these hazards cannot be adequately controlled by engineering and administrative means, workers are to be provided with appropriate personal protective equipment.
Physically Demanding Work
Worker exposure to job tasks and requirements that are physically demanding either because of extreme physical exertion or moderate physical exertion with ongoing repetitive motion must be identified, monitored, and controlled in order to keep workers safe from short term or long term injury.
Machine Safeguarding
Physical guards, interlocks, and barriers are to be provided and properly maintained for hazards in machinery used by workers.
Environmental
Environmental Permits, Regulations, and Standards
All required environmental permits and registrations shall be obtained, maintained, and kept current and their operational and reporting requirements shall be followed. Chemicals and other materials posting a hazard if released to the environment shall be identified and managed in accordance with applicable laws and standards related to their safe handling, movement, storage, recycling, or reuse and disposal. Wastes and emissions generated from operations, industrial processes, and sanitation facilities shall be monitored, controlled, and treated as required by applicable laws and standards, prior to discharge or disposal.
Product Content Restrictions
In transferring any goods to Fast DMS, Supplier shall ensure that such goods comply with all applicable laws and regulations, including those related either to restrictions of specific substances or to labeling for recycling and disposal.
Conflict Minerals
Fast DMS vendors are expected to comply with all applicable local, country, and international laws regarding environmental, occupational safety and health, transportation, labor and human resource practices, and material content for supplied materials. Vendors will maintain compliance systems and be able to demonstrate a satisfactory record of compliance with laws and regulations in the conduct of their business.
Vendors are expected to supply materials to Fast DMS that are “DRC conflict-free.” “DRC conflict-free” means (1) any “conflict minerals” (i.e. tin, tantalum, tungsten and gold (collectively the “3TGs)) necessary to the functionality or production of supplied materials do not directly or indirectly finance armed groups through mining or mineral trading in the Democratic Republic of Congo or an adjoining country, or (2) any 3TGs in supplied materials are from recycled or scrap sources. Vendors are expected to adopt policies and management systems with respect to conflict minerals and to require their suppliers to adopt similar policies and systems.
Fast DMS encourages its vendors to support the Conflict Free Sourcing Initiative (CFSI) Program by continuously monitoring the CFSI list of conflict free smelters and to only source from such smelters. This list can be found at www.conflictfreesmelter.org.